EMPLOYEE NOTICE
JOB POSTING & JOB DESCRIPTION
JOB TITLE: Secretary I
SALARY: $39,133 – $80,051
CLASSIFICATION #: 6
DEPARTMENT: Planning
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DEFINITION: This position reports to Planning Department Head. A lead and primary responsibility of this position will be to have interaction with the public on the telephone and face-to-face at the counter. Employee will perform a variety of secretarial and clerical duties in which the employee has been trained and is a routine function of both departments.
ESSENTIAL FUNCTIONS PERFORMED:
• Review various applications for completeness.
• Explain the permit process.
• Arrange and keep in order, all the applications waiting for corrections.
• Review and keep track of the failed applications that have not had activity and contact the applicants to determine if the work was completed or not and then to resolve the issue if the work was completed without proper inspections, etc.
• Answer questions from the public about the status of each permit application.
• Answer telephones and radios as required.
• Assist the public by answering questions and providing information.
• Issue receipts for fees collected.
• Assign permit numbers, complete, process and issue permit applications.
• Explain the procedures and inspection process to the applicant.
• Make copies as required by the Departments for the permit process.
• Keep the handouts in order and in adequate supply my making or getting copies from the supply.
• Log in the prior approvals in the assigned book. Fill out the form with all of the necessary information.
• Inspection requests must be stamped with the date they are taken.
• Complete monthly financial reports.
• Complete public records request.
• Type various memos and forms using computer or typewriter.
• Large volume of contact with the public, attorneys, developers, etc.
• Answer the phone, greet visitors, provide general customer service and direct them to the appropriate professional staff.
• May receive complaints or deal with irate customers.
• Assist the public in completing various applications and forms.
• Have a working knowledge of responsibilities of coworkers and provide backup when necessary.
• Perform such other related duties as may be required.
EQUIPMENT USED (illustrative examples only – may not include all equipment used):
Computer & printer Photocopy machine Calculator
Radio Fax machine
REQUIRED KNOWLEDGE AND ABILITIES:
Knowledge of and ability to:
• perform heavy volume of work;
• maintain effective working relationship with the public, other departments and co-workers;
• work closely, share in performing responsibility and communicate with secretarial and professional staff;
• perform and maintain accuracy during constant interruptions;
• abide by Township and Departmental rules and regulations;
• arrive and depart in a timely manner and maintain satisfactory attendance record;
• maintain accuracy in computations, posting and typing;
• read, write and understand English;
• understand and carry out oral and written directions;
• type accurately & proficiently; and
• operate basic office equipment.
MINIMUM REQUIREMENTS/QUALIFICATIONS:
• High School degree or GED equivalent required.
• Computer experience required.
• Training and experience in office procedures.
• Strong organizational skills.
• Accuracy essential.
• Maturity in decision making and strong organizational skills are also essential.
Additional Requirements:
• Effective 9/1/11, all employees of State and local government must reside in the State of NJ, unless exempted. NJ residency required by N.J.S.A. 52:14-7 (L. 2011, Chapter 70)
• Pursuant to Federal Law, proof of US Citizenship or immigration status will be required upon hire.
• Must successfully pass a thorough criminal history and background check.
Candidates interested in applying for this position should apply online through the Township website.
South Brunswick is an Equal Opportunity Employer.
